How to track PPE and workwear usage

How to track PPE and workwear usage

Any manager with responsibility for the health and safety budget of an aviation business knows how important it is to track the workforce’s use of PPE in order to understand what is being spent and at what rate. Tracking not only keeps budgets under control but also ensures that your team is working safely. Tracking PPE wear and usage, and the frequency at which items are being replaced can reveal a lot, such as whether items are being cared for and used correctly, or a more appropriate item is required.

The advantages of an Online Management Portal

Contego Aviation Solutions provides a bespoke Online Management Portal to all of its clients, giving complete visibility of all transactions, regardless of whether orders are placed online, by email or by phone. But the functionality goes beyond merely being able to see what and how much is being ordered. The system also allows deep interrogation of the ordering data by using a wide range of filters. Ultimately, the portal’s capabilities can ease many of the pain points experienced by airport health and safety procurement staff.

  • Track aviation PPE usage

    Using the portal’s filters, it’s simple to understand aviation PPE and workwear usage rates by individual employees and teams – a key factor in ensuring health and safety compliance across an organisation. The data on usage and replacement rates enables budgetary control by forecasting when orders are likely to be placed and may also reveal useful management information on how individuals and teams are using the same PPE, protective clothing and accessories at different rates. If changes are required to either limit or relax ordering restrictions, parameters are easily altered within the portal.

  • Monitor PPE and protective clothing requirements

    Limiting the range of products that can be ordered by a user or team ensures only items identified and authorised by the health and safety team are purchased. Ultimately, this hands control to those responsible for procuring PPE and managing budgets and avoids any unwelcome surprises. However, authorised staff can quickly and easily add new items to the approved lists to adapt to fast-changing environments, or if new or unexpected hazards present themselves. This feature is also handy for seasonal flexibilities, for example, increasing budget limits and product ranges for airside winter safety.

  • Analysing how often items need replacing

    By analysing reports generated by the Online Management Portal, aviation purchasing and health and safety staff can identify reordering patterns in PPE or workwear items. Understanding how long products should last before they need replacing, such as those for fire protection or hot weather working, will help inform whether training is required to extend its longevity, or whether different products would be better suited to the tasks. It can also reveal if teams are over-ordering to ensure they’re not caught short of essential supplies. With the help of your dedicated Account Managers at Contego Aviation Solutions you can forecast supply chain management to make sure aviation PPE is always readily available.

  • Identify anomalies

    The Online Management Portal also makes it easy to spot changes or anomalies in ordering patterns. Usually, anomalies are the result of changes in the working environment that create a need to purchase different, more or less PPE, protective clothing or workwear. For example, if an aviation business diversifies into ramp activities or ground support, they may require additional or different PPE. Analysing the data can quickly reveal the source of any anomalies, allowing further investigations into the reasons behind them. Most issues can be easily solved using tools available in the portal, such as adding spending limits per user or site, or adding a manager’s ability to approve or decline orders.

Contego Aviation Solutions stocks a wide range of corporate workwear, protective clothing and PPE for the aviation industry, including our WEARMASTER® range. We also provide a bespoke uniform design and manufacture service to ensure you get precisely what you are looking for in a company uniform. The friendly and expert team at Contego Aviation Solutions is always on hand to give advice and guidance on the right workwear, PPE and protective clothing for your needs. Contact us now on 0800 122 3323 or sales@contegoaviation.co.uk to discuss your requirements.