How to control PPE and workwear budgets

How to control PPE and workwear budgets

Aviation businesses are under more pressure than ever to control their finances. Under tight control at the best of times, budgets are scrutinised line by line to help keep finances as healthy as possible. Yet regardless of those pressures and the necessary cost-cutting decisions, safety must remain paramount. To help aviation health and safety managers control their budgets, Contego Aviation’s Online Management Portal has a suite of tools to simplify managing aviation PPE and workwear budgets.

Create a bespoke approvals process

To set spending limits and avoid unauthorised purchases, Contego Aviation clients can set up their Online Management Portal to reflect their individual needs, tightening or loosening restrictions appropriate to their business. Options available include the ability to:

  • Designate which staff members are authorised to order and specify what items they are permitted to order. This can eliminate the requirement for unnecessary management approval.
  • Set spending budgets per user, which trigger a management approval request if exceeded.
  • Introduce a dual-layer approval process, where two management approvals are required. This could be when an order exceeds a predetermined budget, or a particular safety item is requested.
  • Request further information from the purchaser, so that an order cannot be placed without inputting information, such as the employee name or the reason for ordering.

Dynamically adjusts to your organisation

With the Online Management Portal, purchasing managers and senior management can obtain a live budget update, or make changes to the authorisation processes. Parameters and authorisations are easily altered within the portal, dynamically responding to changes in an organisation, such as personnel changes, including promotions, new starters, and leavers. It’s easy to scale the system too. Where Contego Aviation becomes a business’ one-stop-shop for safety workwear and PPE, the Online Management Portal can be quickly scaled to include new departments and provide an ultimate insight into safety spending.

Set up time-saving measures

Setting purchasing restrictions helps keep vigorous controls on spending and purchased equipment. But it also frees up the health and safety manager’s time to focus on other health and safety priorities. As well as simplifying the approvals process, a client’s bespoke Online Management Portal makes repeat orders easy. For example, if a new starter in the team needs a set of workwear and PPE, the health and safety team can create a ‘new starter’ template order in the portal. This process ensures consistency and uniformity across the workforce and can include customised workwear embroidered or heat-sealed with company branding.

Prepare for safety audits

The Online Management Portal offers an at-a-glance dashboard into safety and workwear purchases with the option to interrogate the data further if needed. It gives health and safety managers insight into identifying if staff request replacement products more than expected, so they can focus on establishing why. But the capabilities go beyond merely monitoring spend and churn – the tools in the Online Management Portal also help ensure safety compliance. With a few clicks, it’s simple to see if an employee needs a product that has reached the end of its safety life. A helmet or safety mask, for instance. This invaluable feature is also a time-saving measure for external safety audits, as it provides a clear insight into which employees have which products and when staff last replaced them.

Contego Aviation Solutions stocks a wide range of corporate workwear, protective clothing and PPE for the aviation industry, including our WEARMASTER® range. We also provide a bespoke uniform design and manufacture service to ensure you get precisely what you are looking for in a company uniform. The friendly and expert team at Contego Aviation Solutions is always on hand to give advice and guidance on the right workwear, PPE and protective clothing for your needs. Contact us now on 0800 122 3323 or sales@contegoaviation.co.uk to discuss your requirements.